Project Coordinator (Finance)

About The Role:

Are you a highly organized and detail-oriented professional with expertise in keeping projects on track? We're looking for a Project Coordinator to help ensure the seamless execution of projects and contribute to the overall success of our team. If you're ready to take on a dynamic and rewarding role, this is the perfect opportunity for you! This is an onsite position in our San Diego, CA office .

What's in it for You!

• Competitive Pay: Our employees are the best part of our company. We want you to feel valued, appreciated, and included. Because of this, we make sure your hard work is recognized.
• Paid Leave (US ONLY): Enjoy time away from work with Company paid holidays and a flexible working schedule through our paid time off (PTO) policy.Yep, you read that correctly. We are a Company that values you and makes sure you take time for yourself.
• 401(k): Prepare for a secure retirement with our 401k plan, which includes an employer matching contribution.
• Comprehensive Health & Wellness Plans: We offer a comprehensive benefit package that includes medical, dental and vision coverage, company-paid short-term and long-term disability insurance, as well as company-paid basic life insurance that supports you during your career with us. We believe that taking care of our employees is essential, and these benefits reflect our commitment to your health, security, and peace of mind.
• Global Team: With our state-of-the-art corporate headquarters in Rock Hill, South Carolina, our global team has a presence across more than 15 countries worldwide. Experience a workplace comprised of talented individuals who are passionate about serving our customers and each other.
• Innovative Culture: Innovation is at the heart of what we do! Since our founding in 1986 by Chuck Hull, the inventor of 3D printing, we have continuously pushed the boundaries of what is possible with additive manufacturing. When you join 3D, you will have the opportunity to work with cutting edge technology in an innovative and collaborative culture!
• Talent Development: At 3D Systems, we invest in talent programs to support employees with opportunities to grow, contribute, develop, and thrive in their careers.
• Connection & Engagement Opportunities: We strive to cultivate an environment where our diverse global workforce can connect and thrive. Our Employee Resource Group program, Employee Recognition program, and 3D Gives Back program, are just a few examples of how you will be empowered to build connections, celebrate wins, and make a meaningful impact.

What We Are Looking For:

Project Schedule Monitoring & Updates:

• Assist in creating and maintaining an accurate, up-to-date Project Schedule.
• Develop near-term milestone reminders for team members to ensure timely completion of deadlines.
• Continuously update the project schedule with new data as the project progresses to ensure alignment with established timelines.

Project Status Reporting:

• Manage and update project status reports to reflect financial and technical progress, as provided by our Engineering staff.
• Track and report on contract deliverables, providing consistent updates based on project management guidance.
• Ensure timely and accurate dissemination of project status reports to stakeholders.

Compliance & Risk Management:

• Enforce security protocols for handling Controlled Unclassified Information (CUI), ensuring compliance with FISMA, NIST guidelines, and other relevant regulations.
• Conduct audits and reviews to ensure adherence to Department of Defense (DoD) requirements and internal policies.
• Support project coordination and reporting to ensure compliance with governmental guidelines, including FARS/DFARS regulations and security protocols for handling CUI data.

Procurement Activities:

• Centralize and streamline procurement processes to drive operational efficiency.
• Manage purchase requests, ensuring timely submission, approval, and processing.
• Track and report on the status of open procurement orders, addressing delays and issues as needed.
• Coordinate with internal teams and external vendors to ensure timely receipt and distribution of procured materials.
• Oversee new vendor requests, ensuring they meet company policies and procedures.
• Ensure full compliance with procurement regulations for government contracts, including FARS/DFARS.

Contingent Worker Contract Administration:

• Oversee contingent worker contracts, including drafting Statements of Work (SOWs) and Purchase Requisitions.
• Track labor hours of contingent workers according to assigned WBS tasks and report findings to management.
• Advise project management on available contingent worker resources under current contracts.
• Ensure seamless onboarding and integration of contingent workers into project teams.
• Ensure all contingent worker contracts are fully compliant with FARs/DFARs and other government contract requirements.

What You Will Bring:

• Bachelor's degree in business administration, Project Management, or related field (or equivalent work experience).
• Government contract experience is a plus., as the role will.
• 2+ years in project coordination or related administrative roles, preferably in project management or procurement. Experience with government contracts is highly preferred.
• Proficiency in project management software (e.g., MS Project, MS Excel, MS Word).
• Strong organizational and time-management abilities.
• Capability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Knowledge of procurement processes and vendor management.
• Experience with contingent worker contracts and labor tracking is a plus.
• Understanding of government contracting and compliance requirements.