Management Assistant - Office of Sustainability and Innovations (Administrative)

Grade 4 - Management Assistant - Office of Sustainability and Innovations

Salary: $53,000 - $60,000 (Offer will be commensurate with experience) 

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Sustainability and Innovations Department with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

• Conducts research on sustainability-related topics, as needed.
• Assists with community engagement including helping with meeting logistics and organization.
• Assists the Director with scheduling meetings and managing the Office calendar.
• Supports staff liaisons to the Energy and Environmental Commission, including aiding in the generation of meeting agendas, meeting minutes, and other relevant tasks.
• Motivates and tracks work deliverables by other OSI team members.
• Maintains Office budget accounts and expenses and participates in the presentation and administration of Office budget.
• Assist in budgeting, financial management, contracting, and OSI bill payments
• Responsible for timekeeping and using financial systems to make logical decisions while exercising appropriate judgment.
• Supports information sharing and reporting, including quarterly Council reports, quarterly A2ZERO Collaborator network meetings, resident newsletters, monthly media blasts, and biweekly program updates.
• Manages the City's annual Green Fair and annual A2ZERO week and assists with the coordination of other community events.
• Supports Director and other OSI staff members with purchasing and event management
• Relays relevant information and instructions; screening calls, visitors, inquiries, and mail.
• Assists in training staff on policies and procedures and ensures compliance with City policies
• Provides exceptional customer service.
• Maintains flexibility with change and working in a fast-paced environment.
• Performs moderately complex office management details without direct supervision.

Education, Training and Experience (position requirements at entry)

• Bachelor's degree in public or business administration or a closely related field
• Experience in general office practices and procedures: at least 2 years
• Experience in coordinating work activities: at least 2 years
• The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

See job description