Assistant Director of College Scouting (Project Management)

The Assistant Director of College Scouting will support the scouting department in identifying, evaluating, and conducting background checks on prospective student-athletes (PSAs). This individual will manage the PSA evaluation flow process through Qwik U, update recruiting boards, and coordinate recruiting travel for assistant coaches. The Assistant Director will also maintain the recruiting database, verify scholarship offers, and assist in the planning and execution of camps, clinics, and on-campus recruiting events. This position requires strict adherence to all University of Oklahoma, Oklahoma Football, and NCAA rules and regulations.

Essential Functions:

• Scouting & Evaluation:
  
  • Assist in the identification, evaluation, and background checks of prospective student-athletes (PSAs).
  • Manages the prospective student-athletes (PSA) evaluation flow process through Qwik U
  • Regularly update the recruiting boards to reflect accurate and up-to-date information on prospects
  • Evaluate PSA academic transcripts as needed to assess eligibility and potential
  • Attend games, tournaments, and showcases to assess prospective student-athletes (PSA) skill sets and potential
• Recruiting:
  
  • Coordinate and manage recruiting travel for assistant coaches, ensuring all logistics and schedules are handled efficiently
  • Provide consistent and timely updates regarding the status of prospects and recruiting efforts to the scouting department and coaching staff
  • Regularly update the recruiting database with new information, rankings, and changes related to prospective student-athletes
  • Verifies scholarship offers using the offer protocol checklist, ensuring compliance with university and NCAA standards
• Event Support:
  
  • Assist in the organization and execution of camps, clinics, and on-campus recruiting events
  • Provide logistical and operational support for recruiting events and activities, as needed
• Compliance Support
  
  • Ensure that all recruiting activities are conducted in full compliance with University of Oklahoma, Oklahoma Football, and NCAA regulations
  • Maintain confidentiality and integrity in all aspects of recruiting and scouting
• Other Duties:
  
  • Complete any other tasks and assignments as delegated by the Assistant General Manager, General Manager, or Head Football Coach

Required Education: Bachelor's degree in sports management, business, or related field, AND;

• One (1) year of experience in college athletics, sports scouting, or a related field.

Skills:

• Strong organizational and communication skills.
• Proficiency in scouting software and recruiting databases (e.g., Qwik U, Hudl, etc.).
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and ability to follow protocols and regulations.
• Ability to work effectively both independently and as part of a team.

Working Conditions Detail:

• Frequent travel and irregular hours, particularly during recruiting season, camps, and on-campus events. Some travel may involve overnight stays and long hours.
• Must be able to work in an office environment, as well as during off-campus events such as recruiting trips
• Ability to work evenings, weekends, and holidays
• Extended periods of sitting, standing, walking, or driving during field visits and events
• Exposure to various weather conditions, including extreme temperatures or inclement weather

Supervision: None

Department Preferences:

• Knowledge of marketing, sales, brand management and/or digital strategy
• Ability to lead a cross-functional, multi-faceted team
• Digital-first, brand-centric mindset and experience
• Innovative, revenue-generating mindset     
• Commitment to cultivating a culture of belonging
• Knowledge of University, Conference and NCAA Rules

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.