Associate Executive Director (PHFE WIC) (Personal Services)

Within the Breastfeeding and Nutrition Support Department of nonprofit Heluna Health, the Public Health Foundation Enterprises WIC program (“PHFE WIC”) deploys staff who assist with providing healthy food, nutrition education, breastfeeding support and family resources to women, infants and children with approximately 550 employees in thirty locations throughout Los Angeles, Orange and San Bernardino Counties in California.  Under the guidance of Federal, State, Heluna Health and PHFE WIC policies and regulations, the Associate Executive Director will serve as a key lead for Heluna Health's Breastfeeding and Nutrition Services Department, and will help guide the WIC Program as set forth in this job description. 

The Associate Executive Director is responsible for assisting the WIC BFNS/Executive Director in planning and directing program activities; setting goals and objectives for the department, the WIC program and for staff; developing and implementing business strategies, action plans, policies and procedures and ensuring quality and compliance standards. This individual serves as a liaison to the State WIC Program and is accountable for the day-to-day fiscal, administrative and operational requirements of the PHFE WIC program. Further, in the absence of the Executive Director, this individual will serve as Acting Executive Director.

• Salary range: $172,620 - $175,000 annually commensurate with experience.
• To be considered for this position, please attach a cover letter alongside your resume that highlights your key achievements, interest and qualifications for applying to the AED position. Please be sure to include specific examples.
• To be considered for this role, please submit your application by April 13, 2025

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include, without limitation, the following:

• Strategic planning and implementation: Develop and execute comprehensive strategies that align with the organization's strategies and goals, ensuring successful implementation across all departments.
• Team leadership and performance management: Lead and mentor managers and teams to drive high performance, setting clear objectives, monitoring progress, and providing ongoing support to achieve targets.
• Budget oversight and financial planning: Oversee budget creation, allocation, and management, ensuring that financial resources are used effectively to support strategies and goals.
• Project management and reporting: Manage projects from inception to completion, ensuring timely delivery and adherence to scope while regularly reporting progress to stakeholders.
• Policy development and enforcement: Design and implement organizational policies, ensuring compliance with industry standards, internal policies, and applicable external laws/regulations, and enforcing these policies consistently across the organization. 
• Assist with the overall leadership and management of the organization. Work cooperatively and successfully in a team setting, taking care of both internal and external customers, while dealing with challenging situations involving the public and/or staff. 
• Other duties as may be assigned.
• The Associate Executive Director may be viewed as a potential candidate for the Executive Director role, if available. 

 SUPERVISORY RESPONSIBILITIES

The Associate Executive Director will directly supervise Deputy Directors, IT Director, Senior Financial Manager, Director of Research/Evaluation, and such other employees as assigned. They will also be responsible for the overall direction, coordination, and evaluation of the following: interviewing, planning, assigning, and directing work; appraising performance; coaching and counseling staff; addressing complaints and resolving problems. 

Education/Experience

• Must be a credentialed Registered Dietitian Nutritionist (RDN)
• Master's degree required 
• Proven Experience: At least 5 years as a Deputy Director at PHFE WIC or equivalent program experience in management roles across related industries, ability to lead and drive success in a complex, diverse and inclusive work environment. 
• Familiar with Code of Federal Regulations, Part 246-Special Supplemental Nutrition Program for Women, Infants and Children. https://www.ecfr.gov/current/title-7/subtitle-B/chapter-II/subchapter-A/part-246

Other Knowledge, Skills and Abilities:

• Excellent leadership and interpersonal skills to effectively manage teams and foster collaboration.
• Ability to effectively partner with and influence other senior managers across Heluna Health, BFNS, and specifically within WIC and affiliated organizations. 
• Ability to work under pressure, handle multiple tasks, and motivate others.
• Ability to organize and streamline processes to enhance efficiency.
• Analytical & problem-solving proficiency: strong analytical thinking and problem-solving abilities.
• Excellent communication skills, both verbal and written.
• Ability to read and understand instructions, correspondence, and memos.
• Effective in one-on-one and small group communications.
• Reasoning and problem-solving skills: ability to follow instructions, solve problems, handle changes, and manage unexpected events.
• Good listening and comprehension; timely responses to communication.
• Maintain confidentiality and a positive work atmosphere.
• Basic arithmetic skills required.
• Proficient in MS Outlook, MS Word, and other BFNS/PHFE WIC internal applications.
• Strong judgment in carrying out instructions whether in written, oral, or diagram form.
• Strong and innovative problem solver while managing multiple job demands.
• Adapt to change, delays, or unexpected events.
• Detail-oriented with strong follow-up skills.

Other:

• Must be able to secure transportation as needed for job duties, including travel to other WIC Centers, training, and meetings.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Stand Occasionally 
• Walk Frequently
• Sit Constantly 
• Keyboarding/typing Constantly
• Reach Outward Occasionally
• Reach Above Shoulder Occasionally
• Climb, Crawl, Kneel, Bend Occasionally
• Lift / Carry Occasionally - Up to 10 lbs.
• Push/Pull Occasionally - Up to 10 lbs.
• See Constantly
• Taste/ Smell Not Applicable

KEY 

• Not Applicable Not required for essential functions
• Occasionally      (0 - 2 hrs./day)
• Frequently    (2 - 5 hrs./day)
• Constantly    (5+ hrs./day)

WORK ENVIRONMENT WHILE WORKING ON SITE

The work environment characteristics described here are representative (and not all-inclusive) of those an employee encounters while performing the essential functions of this job. 

• While working in the office, it is a general office setting with controlled indoor temperature.
• The noise level in the work environment is usually moderate.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Heluna Health may, in its discretion, modify an employee's job duties and reporting lines at any time. 

To learn more about PHFE WIC and our mission, please visit our website: www.phfewic.org

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description