Records Clerk (Administrative)
Records Clerk
Fund: GeneralDepartment: FLSA Status: Non-ExemptReports To: Job Status: Full timeTravel Required: Work Schedule:
Position Summary: Under the supervision of Records Supervisor, this position is responsible for ensuring that reports of crimes and arrests are accurately recorded, documented and stored for future reference as required by the Kansas Criminal Justice Information System (KCJIS) and the FBI Criminal Justice Information System.
Essential Functions:
Reasonable Accommodation Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Function Statement(s)
Must be at least 18 years of age. Must pass a background check and post-offer drug screen Must possess and maintain a valid Kansas drivers license. Responsible for the completion of specific duties in compiling, recording, and storing of records: Assist new employees in the initial use of the KCJIS computer terminal, such as NCIC, KCJIS, AND NLETS; Record permanent arrest information in the records management system and jail log as provided by arresting or booking officer reports: Conduct final review of crime reports for KIBRS submission to the Kansas Bureau of Investigation by the Ford County Sheriffs Office;
MARGINAL FUNCTIONS
Other related duties as deemed necessary or as required
Position qualifications
Competency Statement(s)
Accuracy- Works extensively with legal documents. Communication, Oral and Written- Ability to communicate effectively with others using the spoken word and proper writing style in all communication vehicles. Problem Solving- Ability to find a solution for or to deal proactively with work-related problems. Conflict resolution skills are valuable.
SKILLS & ABILITIES
Experience: Entry level position. The employee is expected to have acquired the skills necessary within one year in the position.
Education: High School diploma or equivalent is required.
Skills: Ability to type 40 words per minute. Understand various Windows programs and office equipment. Know how to file records in an alphabetical and /or numeric system.
Problem Solving: Some problem solving exists.
Accountability: Employee is not responsible for budgetary control of the department and does not participate in the annual budget process.
Supervision: Supervision is provided by the Records Supervisor. Assignments are reviewed occasionally by the Records Supervisor. The employee does not have supervisory responsibility for subordinate personnel.
Personal Relations: Frequent contact with county departments and continual contact with the general public requiring the ability to communicate and relate in a positive and effective manner.
Working Conditions: No adverse weather conditions are factors in this position.
Physical Demands LIFT/CARRY
Stand O (occasionally) 10 lbs or less C (constantly)
Walk F (frequently) 11-20 lbs F (frequently)
Sit C (Constantly) 21-50lbs N (not applicable)
Run N (not applicable) 51-100 N (not applicable)
Handling/Fingering C (Constantly) Over 100 lbs N (not applicable)
Reach Outward C (Constantly)
Reach above shoulder F (frequently) Push/Pull
Climb O (occasionally) 12 lbs or less C (constantly)
Crawl O (occasionally) 13-25 lbs O (occasionally)
Squat or kneel F (frequently) 26-40 lbs O (occasionally)
Bend F (frequently) 41-100 lbs N (not applicable)
N (not applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)
F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs per day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs per day)
